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Strong Enough To Flex To Your Needs

Trust a Digital Asset Management System built on 27 years of German engineering, offering a depth and breadth of unparalleled features. 

Ingest

INTELLIGENTLY

Import files from any location you can imagine! Sync assets with eyesync with “Dropbox-like” ease. Smart-tag assets based on presets with unlimited upload profiles. Auto-create multiple formats with attribute-based rules.

Organize

automatically

Use Artificial Intelligence to auto-tag assets. Rules-based Digital Rights Management (DRM) authorizes assets automatically. Tag an asset in one language and search for it in another with multi-lingual tags.

Collaborate

efficiently

​Setup any flexible workflow you need to collaborate efficiently. Find text in any file type with OCR. Show assets on a map view instead of a thumbnail view. Intelligently search video by scenes.

share

effortlessly

Share files with smart collections based on a saved filter. Integrate seamlessly with robust APIs to connect to other systems. Integrate with major systems like WordPress, Salesforce, Adobe Lightroom and more. Use URL-based links in Adobe Creative Cloud.

analyze

insightfully

Discover insights into your content management ecosystem to optimize performance of users and assets. Build the exact reports you need with a robust report builder.

Digital Asset Management Features

We’ve organized all the features into ‘feature sets’. Five of them highlight the major steps in the creative workflow as outlined in the blue bar above. ‘Setup’ defines the front-end and back-end features needed before the creative process can begin. 

Setup

quickly

From the front-end experience to behind the scenes, ‘SETUP’ is the critical first step to your success in taming the chaos. Explore areas like the user interface, asset folders, user management, integrations and secure storage.

User Interface

Leverage a user interface (UI) experience that protects the integrity of your brand, heightens asset security, and elevates productivity through templated and highly customizable views – even customize the interface language.

  • Branded UI themes: Brand the DAM with a logo and vanity URL to build a branded user experience.
  • Drag-n-drop file management: Select and move assets seamlessly within and between your local drive and your online experience
  • View-only UI: When users don’t need to make edits,  a view-only feature limits user permissions to view-only and provides more affordable licensing for this user type. 
  • Customizable dashboard: Allow each user to drag widgets to make their dashboard uniquely their own.
  • Flexible layout: Photographers need different data than designers. Allow the layout of information to be customized.
  • Multilingual user interface: Accommodate each user’s language preference for the UI, not just the content.

Asset Folders

Quickly launch preset folder templates and search/sort assets using an advanced file naming tool.

  • Quickstart with preset folders: Save time by loading a set of predefined folders exactly how you need them. Great for starting new projects quickly.
  • Advanced file naming system: For example, create a custom sort order with numbers in the front of a folder name, yet hide the number in the display.
  • Custom views for each content type: Different content can automatically be displayed in its preferred form. For example, the details view for images can contain fields relevant to images while the screen for documents could contain fields relevant to documents.
  • Advanced folder attributes: Folders not only have different permissions but also attributes. This allows for folders to have metadata as well.

User Management

Easily access bulk data for editing, set privacy permissions that think for you, and offer users an intuitive and secure login experience.

  • Multiple user roles: Support different user roles like system administrators, content creators, editors and research-only users
  • User bulk import: Import and export users in bulk using Excel to make quick changes across all users.
  • Privacy based on user group permissions: Set detailed permissions for both individual users and user groups.
  • Hierarchy-based inherited permissions: Permission settings that roll down to sub assets when specified.
  • LDAP integration: Streamline user login processes and automate administrative tasks, such as creating users and assigning them roles, with Lightweight Directory Access Protocol (LDAP).
  • SAML & SSO identity management: Allow users to jump seamlessly from other portals without logging in. Authenticate and authorize through Single Sign-On (SSO).

Secure Storage

Secure assets with bank level security on a cloud based solution designed to speed up download speeds.

  • Everything stored securely in the cloud: A DAM should have bank-level security and be accessible from anywhere with the right permissions.
  • Multiple locations for different file formats: Save content to multiple locations worldwide to increase quality and speed when sharing assets. For example, have hi-res print assets near the printer and video assets on Youtube.

ingest

intelligently

INGEST is the first stage of the asset management process where assets are gathered and imported. Consider supported asset types, multiple file format support, device support, auto-sync assets, and low-bandwidth workarounds.

Create Asset Types

Store any and all assets you need.

  • Photographs: Collect, manage and distribute all popular photograph file formats and sizes in the DAM.
  • Video: Collect, manage and distribute all popular video and audio file formats and sizes in the DAM.
  • Video scenes: Use AI when importing videos to the DAM to automatically analyse individual scenes to find key-frames and convert files into web-ready MP4, if desired.
  • Documents/text: Save any file type and enable search within the file.
  • PDF auto-parse: Import chapters of the document as separate PDFs. Import lower heading levels into sub-folders of the parent chapter. Store the text for fast searching.
  • Other content: If you have other file formats that are needed (for example, structured data that needs to be parsed into proper fragments), the DAM should be strong enough to flex to your needs.

Support Multiple File Formats

Create and customize automated file formatting rules.

  • Auto-create thumbnail, low-res and original size: Auto-create multiple resolutions of an uploaded image that you specify.
  • Customize multiple file formats based on asset attributes: Automatically output optimized video formats for Youtube, iPhone and websites. Create optimized image formats that can automatically be output for print, web, email, etc.

Import From Any Device

Import assets from any device: computer, tablet, smartphone… you get it, right?

  • Drag-and-drop from a local hard drive: Select and move assets seamlessly within and between your local drive and your online experience, even when you’re not logged in!
  • From a smartphone or tablet: Select images on your phone or tablet and synchronize them with the cloud solutions.

Auto-Sync Assets

Sync the user’s desktop and cloud experience so users can work how they want.

  • Sync from a local drive like Dropbox-like ease: Mirror and sync a local solution with a cloud solution.
  • Adobe Lightroom: Immediately publish to the DAM from Adobe Lightroom.
  • Websites: Automatically synchronize data from websites using APIs.

Work Around Low Bandwidth

Make life easier for users in locations where bandwidth is not consistent.

  • Zip file upload: Upload Zip files directly to the DAM. Files will be extracted and content will be imported as individual assets – streamlining work and assisting in eliminating duplicates between your desktop, cloud, and other digital ecosystems.
  • Upload previews only for review: Upload image previews only for review for faster download speeds – especially when working with inconsistent or weak internet connections.

organize

automatically

Stage 2 of the process is where the chaos is actually tamed – ORGANIZE! Determine if your team needs to: auto-tag with AI, manage metadata fields and manage files, bulk-edit assets, connect relationships between assets, manage DRM, and archive efficiently.

Auto-Tag with AI

Leverage AI automation and metadata presets to create the ultimate asset search experience.

  • Upload tag presets: Design the asset uploading process in order to preset the use of AI for tagging solutions.
  • AI tagging solutions: Tag assets using AI technology to maximize the team’s time, ensure optimal value in the data, and enhance the team’s search functionality, collaboration, and file structure.
  • Automatic metadata extraction from IPTC, EXIF and XMP: Store and maintain searchable data with your DAM solution using the data asset files carry, e.g. the location, time, and date it was taken.

Manage Metadata Fields

Automatically extract and record data from each asset and leverage the data to heighten the user experience.

  • Tags – standard and custom: Tag images to help categorize assets and filter search results.
  • Thesaurus of tags in hierarchy: Tag settings that roll down to sub-assets, unless otherwise specified.
  • Different fields by asset type: Leverage the DAM to change the type of information depending on the asset.
  • IPTC data transformation: Automatically transform textual information from the IPTC tag which can then be transformed to combo lists, multi-select lists, or thesaurus fields. Users could even write certain IPTC information into the file before it is being downloaded to get case-specific IPTC information or even information in a certain language.
  • Map-based searches: Search assets on a map using GPS functionality and geo-fencing.
  • Multilingual tags: A multilingual tagging experience allows one user to enter a tag in their language while another user searches that same tag in a different language.

Manage Files

Optimize file management from file naming to searching and cleaning.

  • Sorting and filtering: Narrow search results using filters and sorting option.
  • Saved searches: Save searches that you visit frequently or want to share with others.
  • Versioning: See a history of saved file versions and restore an older version if needed.
  • Auto-cleanup and archive: Set up rules to automatically clean up files that are no longer needed. Create archival rules as well.

Bulk-Edit Assets

Make mass edits in less time- both inside and outside the DAM.

  • Multi-edit tags, folders and merging of assets: Edit multiple tags, folders and assets both internal to the DAM and through exporting/importing data sets.
  • Duplicate detection: Leverage the system to search for duplicates and request approval before removing.
  • Mass-edit by spreadsheet: Make mass-edits within the system or externally through importing and exporting Excel and CSV files.

Connect Relationships

  • Favorites: Tag assets as favorites so they can be filtered.
  • Attachments: Connect assets together by using attachments.
  • Connect related assets with logic: Create families of associated assets so that logic can be applied to how they are used or displayed. For example, which is the primary asset and which are add-ons?

Manage Rights (DRM)

  • Asset availability: Leverage the DAM technology to track and manage an asset’s rights and availability.
  • Collection expiration: Set shared collections to expire at a given time.
  • Request access: Request access to assets or collections.
  • Asset approvals: Collect and record all asset approvals in the DAM solution.
  • Files and documents: All paperwork documenting DR, purchases, contracts should be stored in the DAM System and be connected to Assets.

Archive Projects and Assets

  • Auto-expiration: Set assets to expire at a given time.
  • Archive workflow folders: Move workflow folders into the archives based on archival rules. Auto-lock permissions at that time.
  • Uphold international archiving standards: Make sure that, if required, you meet ISO archiving standard compliance.

collaborate

efficiently

It takes a village to get an asset ready for prime time! Teams need to COLLABORATE. Assess if your team needs to: automate workflows to save time, search with multiple techniques, collect in collections, edit assets, or connect directly to Adobe.

Automate Workflow

Create your workflow, your way using notifications, annotations, fixed and flexible approval process and more.

  • Auto-notifications: Receive notifications regarding updates and messaging directly to the devices of choice.
  • Annotate with feedback: Cocreate with both internal and external teams through an intuitive interface that allows feedback to be shared, tracked and implemented.
  • Approval process – fixed: Ensure no stakeholder is missed in the approval process by having fixed approval process.
  • Approval process – flexible: Allow leads of each project to set the approval process before or throughout each project.

Search

Filter by tags and attributes and save searches for later. Search by maps and even find scenes in videos.

  • Filter by tags and attributes: Save metadata and filter search results using such data points in isolation or in conjunction with other filters, such as asset types.
  • Saved searches: Save searches so teams can share them and quickly re-use them.
  • Suggested search: Based on your search, recommend other keywords to search and autocomplete.
  • In-document search: Searches will find a match inside your documents text as well as in the metadata.
  • By map with GPS functionality: Search assets based on location using top geo fencing technologies.
  • Video by scene: Find individual scene changes inside video footage.

Collect in Collections

Quickly, easily and securely share multiple assets in a collection with reporting capabilities

  • Multiple collections: Bundle assets to send internally and externally for collaboration with unique permission settings on each bundle.
  • Smart Collections: Auto-generate a collection based on a saved query. For example, allow an approver to view assets ready for review instantly based on the image status and owner.
  • Secured access: Require asset recipients to agree to terms before downloading the documents and/or track when specific recipients download documents.

Edit Assets

Use advanced tools to modify all assets types – both locally and in the cloud.

  • Download to edit locally: Download assets to edit locally on your computer.
  • Convert file formats: Convert print file formats to multiple formats and video file formats to multiple formats.
  • Sync folders on local drive with DAM online: Like Dropbox, save files locally to the local file organizing solution that mirrors and syncs with the cloud solution – providing identical experience locally and through the cloud.
  • Online editor: Allow people who are not creative professionals to make easy edits through an online editor, minimizing download/upload time and duplicated documents.

Connect Assets to Adobe

Obtain full and seamless integration with Adobe’s Indesign without any waiting time.

  • Adobe InDesign Connector: This allows you to simply drag & drop one or more media assets from a DAM directly onto the Indesign document. They are instantly available to work with as a small version without any waiting time.
  • InDesign package streamlining: Avoid duplicates of the same assets each time a zipped package file is uploaded. Automatically find existing files and update the links to those files.

Distribute Templates

Allow user to create custom materials with brand-controlled templates.

  • Templates for distributed teams: Receive templates or custom build your own.

share

effortlessly

Once the assets are finalized, you are ready to SHARE them. Share digitally with dynamically connected galleries, links, and smart asset embedding. Create brand portals with your brand’s look and feel. Download assets with rules and rights management when needed.

Share Digitally

Share beyond social media by embedding smart assets and dynamic galleries.

  • Share to social: Distribute images on social media.
  • Share links: Copy Links and share the URL.
  • Embed dynamic galleries: Galleries are live collections of images that can be embedded in various mediums and can be edited after being embedded because of the live connection.
  • Smart asset embedding: Automatically format the right resolution of an image depending on the way it is being shared.

Create Brand Portals

Create a central portal to allow external partners to download assets for use in their publications so that brand consistency is maintained.

  • Assets gallery / list view: Allow for display of assets with thumbnails in a gallery or lists with columns.
  • Filter by name and attributes: Allow people to find assets they need through advanced searching capabilities.
  • Custom Portal UI (HTML and CSS): Preserve the integrity of your brand with a custom look and feel while sharing assets with both internal and external stakeholders.
  • Online or offline: Brand portals can not only be online. In some cases offline versions, maybe running as an App on a mobile device comes handy for sales reps or technical staff.

Integrate Seamlessly

  • Third party integrations like WordPress, Joomla, or Typo3, Magento: Leverage the DAM for a library of integration solutions. If the integration solution doesn’t already exist for the DAM, it should be added for free, or a minimal cost at best.
  • Open API: A solid, easy-to-use API enables robust integrations sharing data among various systems.

Download Assets

Configure unique download workflows based on different criteria including users, user groups, assets or asset types.

  • Resize for email: Dynamically create a lower resolution size for email.
  • Track user activity: Track who downloaded the files and when by sending the download link to a particular email address.
  • Download rules: Create automated actions based on the user profile and asset type. For example, if there is a restriction on the usage of an image then the recipient will have to click on a checkbox “Accept usage restrictions.”

Sell Assets

Sell assets directly through the DAM and provide format-based pricing.

  • PayPal integration: Include a payment option through PayPal where the buyer is sent the download link only after the PayPal transaction has completed.
  • Format-based pricing: Vary the price of an image according to such parameters as output medium and download size. Purchasers can also be administered individually and billing generated online.

analyze

insightfully

The final step in the process is to ANALYZE the activities that swirl around your digital assets. With dashboards and reports, discover what is working with users and assets and where improvements can be made.

Analyze Activity

Track downloads and usage of assets in digital creative.

  • Dashboard for Business Intelligence: Provide a single view to track workflow activity and organize assets. Provide transparency through advanced reporting to allow for high results of completion and execution.
  • Report on Usage: Find out who is using the system and identify who may need assistance based on usage activity.
  • Track downloads: Measure which assets are most downloaded.
  • Track usage in digital creative: See which images are most popular.

Hear the Stories of Hundreds of Satisfied Customers

Hundreds of companies around the world rely on eyebase for their digital asset management – from small photography studios to global brands and multi-national corporations with thousands of users speaking many languages.