Features of eyebase mediasuite
All eyebase features, click through the list or select your line of business from the right sight.
Batch Edit with MS Excel
Similar to Microsoft Sharepoint, eyebase allows you to do a mass edit process of many records using MS Excel. Just open the metadata of your media assets directly from eyebase in Excel. Do all your data editing in Excel, save it into an upload folder and wait until eyebase has automatically completed in the background what usually was a time consuming task for you to do.
iPad and iPhone App for eyebase
With the release of Apple iOS5 comes a new eyebase feature. Using the PhotoSync for eyebase app and eyebase (from version 4) you are able to use your iPad or iPhone to conveniently, quickly and securely upload your images directly into eyebase.
Simply search for “eyebase” in the Apple App Store, download the PhotoSync and install. In eyebase you can configure your settings (Admin -> Personal Settings -> PhotoSync) for optimal eyebase use of your device.
eyebase available for iPad and iPhone
eyebase is the first web based digital asset management system, worldwide, fully compatible with Apple´s mobile device browser. Without installing extra software or apps, eyebase can be used natively on iPhones and iPads, just as intuitively as you would use it on a computer´s browser. In addition to that, we already reported about PhotoSync; the app which transfers media assets form mobile devices directly into eyebase.
User and security management
Eyebase provides access control to digital content at multiple levels:
Each user logs in with a user name & password. The database allows an unlimited number of user accounts. Each user can create media folders and determine whether each folder for their eyes only or visible to other users.
And if they can see the folder, whether or not they can alter the information or if it is read-only.
Advanced download
The new “Advanced Download” feature makes it possible to download files according to targeted use, such as for e-mail. This is available from eyebase, the Research Client and shared collections.
Since the download link can be sent to a particular e-mail address it is possible to know who downloaded the files and when.
It is also possible to set rules with Advanced Download. To give just one example; if there is a restriction on the usage of an image then the recipient will have to click on a checkbox: “I accept usage restrictions”.
Usability engineering
We have created an intuitive user interface for eyebase mediasuite that can be used immediately and without training.
Many features such as drag-n-drop are taken from the Windows style of program and implemented in web technology.
PayPal
The download functionality of eyebase has been enhanced to include a payment option through PayPal®.
Would you like to sell images for a fee? No problem! The buyer is sent the download link only after the PayPal transaction has completed.
Of course it is possible to vary the price of an image according to such parameters as output medium and download size. Purchasers can also be administered individually and billing generated on-line.
Familiarity of a windows program - drag-n-drop
Following the latest thinking in usability engineering, eyebase mediasuite has been made to work much like a Windows type program. A folder structure, which can be freely expanded, is used to manage your media files. Folder contents can be seen in various, switchable, views. As such, even with large quantities of files (over 1000 images in a single folder) it is possible to get the performance of a locally installed program.
Just click the [+] to show a folder’s sub-folders and the [-] – to collapse the folder again. It is possible to make selections with CLICK as well as the standard multi-selection methods of + CLICK and + CLICK. Drag-n-drop of folders and rich media is also in there. You’ll be surprised at how intuitive the system is to operate – and it’s all web based!
IPTC Converter
Eyebase has maintained and managed IPTC information since its inception. Now, however, the new IPTC Converter transforms textual information from the IPTC tag into eyebase combo lists, multi-select lists or thesaurus fields. And it’s all automatic! What more could you want? – automatic translation of relevant terms? The new IPTC Converter does that too!
Then when a file is downloaded the IPTC tag is rewritten in the language of the recipient’s choice.
Configurable folders
Get organized by creating an arbitrarily complex folder structure to suit you. The number of folders and the hierarchy depth is unlimited. Set precisely the permissions you want for each folder: perhaps the folder contains personal content, or can other users can see the data too? add to it? delete it? Want to allow other users to create new sub-folders or delete existing ones?
You control whether you want to open at given startup sub-folder or not. All these permissions can be controlled for each individual folder or for groups. All of this helps to optimise the look-and-feel of the interface for small, medium and large projects.
Sending collections of files using PINs, with different levels of security and display options
In typical media management solutions a collection of files is sent via e-mail or stored on FTP server for download – memory intensive and insecure options. With eyebase you drag your files into a collection and configure a PIN to send to whoever needs the files, be it internal recipients or external ones like your customers.
Collection+PIN has the following advantages:
- Configure which of the stored file versions can be seen and downloaded.
- Determine how long the PIN is valid for – once it expires the PIN cannot be used to login and see the collection (if required, it is quite simple to extend the expiration date).
- You control the appearance of the collection for each PIN: thumbnail view, file list, slideshow.
- You can switch on the option which allows the recipient to download the entire collection in a single ZIP file.
- Choose the metadata that is to be published in the collection.
- Add memo or note fields for the recipients to write comments, if that option is needed.
- Sending files in this way avoids use of disk space on other servers and unnecessary consumption of the recipients’ bandwidth if they do not wish to view large file versions.
Metadata fields separately configurable for images, documents and AV media
Every practitioner in the industry knows: products or portfolios move on, the media material changes, videos or product catalogues suddenly arrive … and the original media database solution is no longer a precise fit.
For this reason virtually all settings in eyebase mediasuite are configurable and extensible. Depending on requirements, the set of fields defined for images, documents, and/or audiovisual media can be the same or they can be completely different. You can also define some fields which are key fields for all media and others which are specific data for specific media. For example running time is only for videos.
Correspondingly, searches can be over all media or over selected media types.
Account manager
The Account Manager is the security centre of eyebase mediasuite. Sensitive data requires appropriate protection against unwanted access, accidental changes or simply have the security of long-term archival. Other data in turn will be assigned to specific users, as straightforwardly as is possible, for further processing.
Account manager creates new database users and manages their permissions through membership of user groups. Furthermore, detailed permissions for individual users and individual folders can be set. We will be happy to assist in setting up your own security structure if required.
PDF management at its best
Need to archive product catalogues or integrated images+text? Not a problem! On import of PDF files, eyebase mediasuite analyses the file structure and can, by configuration in the upload profile, import chapters of the document as separate PDFs as well as import lower heading levels into sub-folders of the parent chapter. Up to three levels of PDF document hierarchy can be automatically created, with eyebase creating the folder structure.
Furthermore, eyebase can save the entire text of a PDF document in a database field, so searches will find a match inside your documents’ text as well as in the metadata.
Automatic format conversion and metadata entry during file import
Many of the features we have developed in eyebase come about because we practice media management ourselves and know how to find efficient workflows.
For this reason, eyebase MediaSuite allows an unlimited number of upload profiles to be defined. Each upload profile specifies, for a given media type, what happens automatically when a file is uploaded using that profile:
- Up to three different versions of the file are created, for example an image file may have a thumbnail, web-ready and print-ready version.
- Configuration of metadata: IPTC/EXIF values within images, EPG values in audio/video.
- Set the destination folder and/or collection.
- Automatic extraction and recording of technical information such as image dimensions, dates, original file name, etc.
- Store other pre-defined metadata where suitable.
- PDF documents can be analysed on import and have created additional files which are the individual sections or pages of the imported file.
- Keyframes can be made of a video’s contents, allowing navigation by individual scene later on.
- Upload profiles can be created for individual users or made available to all users.
Eyebase MediaSuite video
With eyebase’s video extension your company or organisation is fit today for the digital content of tomorrow: video and audio.
The eyebase Video Suite is a comprehensive, web based application for collecting, managing and distributing all popular video and audio file formats. It includes automatic conversion, formatting and editing. The powerful video importing automatically analyses individual scenes to find key-frames and will, if desired, convert files into web-ready Flash files. Useful features such as sending small sequences from within a large video help to significantly reduce the workload in dealing with video. Video conversion is process intensive so eyebase Video Suite can be load-balanced across systems for high performance demands.
Eyebase Video Suite can be used as a stand-alone solution in a video specialised environment, or as an integrated part of the eyebase mediasuite.
Possible applications are numerous:
- Collection of training courses and seminars in real-time (along with supporting materials such as flip charts and slideshow presentations).
- Acquisition and publication or TV content such as commercials, PR scanning companies.
- Recording and (international) analysis from product tests in the manufacturing field.
- Publication and distribution of video content to partners (press, agencies, customers, …) as well as integration with CMS (content management systems) through URLs (links).
- As an extension to eyebase mediasuite for general management of video data.
Support of EXIF and IPTC values for images and EPG values for video/audio
Many cameras store IPTC and/or EXIF values data in media files, while EPG can be stored for video/audio files. You can configure eyebase to save this information so that it can later be searched and viewed. It can even be imported into specific database fields.
In this way you can find your media by searching on creation date or keyword without ever having to actually enter this data yourself.
No need for IPTC data? No problem, simply configure eyebase to ignore this information during import.
Research Client
Should you want to give your clients / business partners eyebase access without the ability to change content then a “research client” can be configured. By default this looks very much like the eyebase application with the blocked features removed, however we can easily customise the UI (user interface) to your own look-n-feel. Your client retrieves the content via a user-configurable URL.
It is simple to define the research client’s permissions to access folder contents. The end-user can then browse all shared folders, use the powerful eyebase search tools or download files via a “QuickList”.
Management of at least three file qualities
For each of the many supported file formats, eyebase allows you to create and administer up to three different versions. Images, for example, commonly have a preview (thumbnail) version, a web-ready version and a print-ready (high resolution) version.
A different set of useful options can be other file formats. So for a text file it is possible to create a preview JPEG, a web-ready PDF and the original copy of the document.
From an imported video a preview JPEG, a web-ready Flash file and the original video files are automatically generated and stored.
All parameters of each file quality can be adjusted as and when needed, such as the number of pixels in an image, the pixel size in Flash files or the criteria for keyframe generation in a movie.
In this way you can control the media quality according to the intended use.
Content distribution with PIN function
Would you like to provide digital content to your customers or other external contacts? No problem: group the content to be published together in a “collection” and configure access codes (PIN codes) for the collection. The PIN code allows the definition of an expiry date, the selection of content and determines the quality of the downloadable data. Now distribute your media content to third parties easily and efficiently. After the PIN’s access data expires the collection is no longer accessible through this particular PIN. If the deadline was too short simply extend the term.
